Care Management Software for UK Care Providers
Centralise client records, staff schedules, carer mobile updates, and billing within one reliable, connected platform.
Running a care service involves coordinating dozens of daily moving parts — from care assessments and shift rotas to medication administration and payroll. HayatCMS brings your office team and field carers together into a single system, helping you maintain clear records and deliver consistent care.
Replace Disconnected Systems with One Connected Platform
Many care organisations struggle with separate software for scheduling, paper forms in clients' homes, and manual spreadsheets for billing. HayatCMS unifies every operational workflow.
Structured Digital Care Records
Keep service user assessments, care plans, risk evaluations, and emergency contacts updated and instantly accessible to authorized staff in the office and field.
Real-Time Visit Oversight
Monitor daily care calls as they happen. Frontline carers log visit attendance, complete routine tasks, and record shift handovers on their mobile phones.
Accurate Billing & Payroll
Eliminate manual timesheet counting. Completed care hours flow directly into invoice generation and accounting exports for Xero, QuickBooks, and Sage.
Everything Needed to Coordinate Daily Care Delivery
Designed to support registered managers, care coordinators, frontline staff, and administrative teams.
Digital Care Plans & Profiles
Maintain complete digital profiles for every service user. Document medical histories, personalized care routines, dietary requirements, and next of kin contacts in one secure place.
- Structured assessment records
- Available on carer mobile app
- Organised audit history
Staff Scheduling & Rostas
Build daily, weekly, or recurring care rotas with a visual scheduling board. Match carers based on availability, contract hours, and location while avoiding double bookings.
- Multi-week rota planner
- Carer availability matching
- Instant mobile schedule sync
Connected Mobile Applications
Equip frontline staff with the HayatCare mobile app for shift schedules, call directions, and care logging. Provide families with HayatCareClient for schedule transparency.
- Native iOS & Android apps
- Live visit check-in & notes
- Family transparency portal
Medication & Task Management
Keep scheduled daily care tasks and medication assistance structured within regular visit workflows. Carers record completion notes directly on mobile during each call.
- Daily care task checklists
- Shift handover notes
- Manager oversight dashboard
Invoicing & Accounting Integrations
Automatically convert verified care hours into client invoices and staff timesheets. Export financial data directly to your accounting software including Xero, QuickBooks, and Sage.
- Automated invoice generation
- Private & local authority rate cards
- Xero, QuickBooks & Sage ready
Role-Based Security & Permissions
Protect sensitive service user and staff data with granular role-based permissions for registered managers, rota coordinators, and frontline care workers.
- Role-specific access controls
- UK GDPR operational compliance
- Encrypted cloud data storage
Designed for UK Domiciliary, Supported Living & Residential Providers
HayatCMS is built specifically around the day-to-day requirements of UK care organisations. We understand the operational realities of managing care calls, compliance documentation, and multi-disciplinary teams.
Domiciliary & Home Care Agencies
Coordinate community home visits, travel schedules, real-time arrival logs, and automated client invoicing.
Supported Living & Complex Care
Manage 1-to-1 or 2-to-1 care rotas, key worker allocations, outcome tracking, and multi-house oversight.
Child Care & Young People's Services
Support children's residential homes, semi-independent living (16+), and youth support with daily activity logs and shift handovers.
Residential & Nursing Care Homes
Maintain shift handover clarity, floor staffing rotas, resident care profiles, and task logging.
How to Choose Care Management Software in the UK
Looking for an objective framework to evaluate software? Read our practical buyer guide covering digital care records, rota flexibility, frontline mobile apps, and accounting integrations.
Questions About HayatCMS Care Management Software
See HayatCMS in Action for Your Care Organisation
Book a tailored walkthrough with our UK product team. Discover how HayatCMS connects your digital care records, staff scheduling, mobile recording, and invoicing.